HVAC Software in San Bernardino, CA

Running an HVAC company in San Bernardino

San Bernardino has hot inland summers, Santa Ana winds in the fall and mild winters, and the foothills north of the 210 face wildfire and power-shutoff risk. Older central neighborhoods sit next to foothill homes and newer subdivisions, and wind season is hard on roofs and outdoor equipment. Most of San Bernardino falls in California Energy Commission climate zone 10 for most of the city, which matters for energy-code work; check an exact address with the Commission's climate zone search. The utilities are SCE for power and SoCalGas for gas.

Summer is the whole ballgame. When the city sits above 100 degrees for days, every failed condenser is urgent, the phones ring all evening, and the shop that answers and books first wins the replacement. Winter brings a smaller, sharper wave of no-heat calls.

How many HVAC companies work in San Bernardino

The Contractors State License Board's License Master file (downloaded November 13, 2026) lists 52 C-20 HVAC licenses in good standing with a mailing address in San Bernardino, out of 11,385 statewide (0.46%). That counts license holders, not trucks: some are one-person shops and some dispatch dozens of techs, and companies based in nearby cities work San Bernardino too. Either way, a homeowner in San Bernardino has a long list to call, and the first shop that answers and books usually gets the job.

Permits and the rules that shape the job

Inside city limits, permits go through the City of San Bernardino Building and Safety Division. Jobs in unincorporated San Bernardino County go through the county's own building department instead, so it pays to know which side of the line an address is on before you price the permit.

Most HVAC changeouts in California need a permit, and the state's Title 24 energy rules require duct sealing and testing, with third-party HERS verification, on many of them; check the current requirements for climate zone 10 with the permit office. New air-conditioning equipment sold in California must use a refrigerant with a global warming potential under 750 (California Air Resources Board, from January 1, 2025), which is why the newer refrigerants now show up on every replacement quote.

Answering every call

When the line is busy or it is after hours, the SWITCHBOARD AI receptionist answers in your shop's name and books the job while the caller is still on the line. You teach it your answers: which parts of San Bernardino County you cover, your trip charge, the jobs you do not take. A phone menu can send real emergencies to the on-call tech, and when it does not know something, it takes a name, number and problem for a callback instead of guessing. Every call is transcribed and lands in one inbox with your texts, email and web leads. More in how to stop losing after-hours calls.

Getting around San Bernardino

I-10, I-215 and the 210 frame the city, and shops here usually cover the wider Inland Empire, so drive time decides how many stops fit in a day. Plan the day rebuilds tomorrow's routes to cut driving, keeping promised arrival windows, skills and pinned visits, and nothing moves until you press Apply. Who's free ranks the nearest tech with the time and skills for an urgent call. See how Plan the day works.

How SWITCHBOARD fits a San Bernardino HVAC company

Job Walk builds Good, Better and Best replacement options from your own Price Book with live margin against your target, and maintenance plans renew and book their visits on their own, which fills the slow months. See how to price an HVAC replacement and how to sell maintenance plans.

The whole crew gets a login with no seat fees, and every feature is included. Setup is done with you on a call, and the goal is to be live in about one to two weeks. Pricing is quoted per shop on a 30-minute walkthrough: book one here, or try the sandbox first.

Other trades in San Bernardino

Questions people ask

How many licensed HVAC contractors are in San Bernardino?

CSLB's license file (November 13, 2026) lists 52 C-20 HVAC licenses in good standing with a mailing address in San Bernardino. Companies based nearby also work in the city.

Is SWITCHBOARD built in California?

Yes. It was built in and with a working plumbing shop in Santa Maria on the Central Coast, the first SWITCHBOARD shop.

Can the AI receptionist stick to my San Bernardino service area?

Yes. You teach it your service area, trip charge and the jobs you do not take. When a caller is outside your area or asks something it does not know, it takes their details for a callback.

Can the receptionist handle a heat wave?

It answers every call at once, in your shop's name, so nobody hears a busy signal. A phone menu can send true emergencies to the on-call tech, and routine calls are booked into real slots on your board.

How long does it take to switch?

The goal is about one to two weeks with one or two calls. The import takes exports from ServiceTitan, Housecall Pro, Jobber, QuickBooks or any spreadsheet, with a dry run and Undo. See switching without losing data.

Sources

CSLB Data Portal: License Master file (status Clear, by mailing address city) (checked November 13, 2026)
California Energy Commission: building climate zones and the EZ climate zone search (checked November 11, 2026)
California Energy Commission: Title 24 Building Energy Efficiency Standards (checked November 11, 2026)
California Air Resources Board: air-conditioning equipment refrigerant limits (checked November 11, 2026)

Field service software for HVAC companies in San Bernardino